Question

“Entertainment India Ltd.” Has been Incorporated with the Objective of Entertaining people by organizing Festivals, Programmes and Other Similar Events depleting the Rich Culture Heritage of the Country. The Company Management has Renowned Personalities from the Field of Art, Literature and Culture. They decided to give Platform to Young Budding Musicians, Poets and Artists. The Company decided its organizational structure by grouping similar Jobs together . Thereafter, the Heads of Different Departments were also Appointed . Nisha , One of the Heads, did an analysis of the Number, Type and Qualification necessary for people to be Appointed. The information generated in the Process of Writing the Jon Description and the Candidates Profits was used to Develop “Situations Vacant” Advertisement. This was Published in Print Media and Flashed in Electronic Media . This brought in a Flood of Response. Explain the Other Steps which Nisha has to perform to complete the above Process.

Answer 1

Nisha as the HA Head should conduct Manpower Planning. Analyse the Workload and the Work Force . Analyse and Initiate the “Staffing Process” . 

Staffing Process includes the following steps :

• Estimating Manpower Requirement : Staffing process begin with the estimation of manpower requirement which means finding out number and type (as per educational qualification) of the employees needed by the organization. While estimating possibilities regarding internal promotions, retirements, resignation etc are also taken into consideration, estimation of manpower requirement should be based on the Organization’s Strategic Plan and not merely Organization’s Structure. 
• Recruitment : It refers to the process of inducing the potential candidates to apply for the job. So that more option are available at selection step that is why it is also known as positive process. In other words, recruitment means making available the efficient employees in order to fill various post. Sources for the recruitment of employees are of two types : Internal (through Transfers and Promotions) and External (through Advertisements , Placement Agencies etc.)
• Selection : It refers to choosing the most suitable and competent candidate to fill the vacant job in the organizational structure. It is important to keep in mind that the ability of the applicant and the nature of work must match. The selection is done through a process which involves test, interviews etc. Selection is considered a negative process because more candidates are rejected than selected through this process. 
• Placement and Orientation : Placement refers to occupying of post by the candidate for which he is selected. After selection the employees is given appointment letter and is asked to occupy the vacant job position. Before they start working in the organization orientation Program is organized by the organization. Orientation is the process of introducing a new employee to the organization and organization to the employee by providing relevant information such as working of organization, it human resources policy, employment benefits, introduction of superior, co-workers and subordinate it is also known as induction. 
• Training and Development : The last step in the process of staffing is imparting training and development facilities to the employees so that their efficiency and effectiveness is increased. Training refers to a process designed to maintain and improve current job performance. On the other hand, development refers to a process designed to develop skills necessary for future activities.