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Explain the export documents.

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A number of documents are used in export bunnies. The various documents used in export business can be broadly classified into three categories. They are:

I. Documents related to goods. 

The various documents related to goods are:

1. Letter of Enquiry: Receipt of an enquiry from the prospective importer is the first step in export procedure. 

2. Quotation: After receiving the letter of enquiry from the importer, the exporter sends his reply to the importer through a Quotation referred to as proforma invoice. 

3. Indent or order: If the importer is satisfies with the quotation, he accepts the quotation and sends to the exporter and order directly or an indent though an intermediary like indent house, export house etc. 

4. Invoice or Foreign Invoice: The exporter has to prepare and send to the importer an invoice known as Export Invoice. 

5. Packing List: A pacing list is a statement which states the number of cases or packs and the details of the goods contained in the packs. 

6. Certificate of Origin: The Certificate of origin will be sent by the exporter to the importer along with the other shipping documents. 

7. Consular invoice: The exporter has to get a Consular Invoice form the consul of the Importing Country residing in the exporting county.

8. Certificate of Inspection: The authorized agency carries out the inspection of goods and issues a certificate called the certificate of inspection.

II. Documents related to shipment.

The various documents related to shipment are:

1. Shipping order: If the shipping company is willing to carry’ the goods, it will issue to the forwarding agent a document called shipping Order. 

2. Charter Party: The contract entered into by the exporter with the owner of the ship for hiring or a part of the ship is known as Charter party. 

3. Shipping bill: A shipping bill is a document prepared by an exporter or his forwarding agent, stating there in the various details of the goods exported. 

4. Dock Receipt: After getting the Customs Export pass, the forwarding agent has to arrange for carrying the goods to the dock. 

5. Mate’s Receipt: When the ship arrives at the port, the dock authorities will arrange for the loading of the goods on board the ship. When goods are loaded on board the ship, the mate will issue a receipt known as mate’s Receipt to the Dock Authorities.

6. Bill of lading: A bill of lading is an official receipt issued by the shipping company for the receipt of goods on board the ship. 

7. Cart Ticket: cart ticket, car chit or gate pass is prepared by the exporter. 

8. Marine Insurance Policy: After the shipment of the goods, the forwarding agent will arrange for the insurance of the good s with a marine insurance company.

III. Document related to payment.

The various documents related to payment are:

1. Letter of Credit: A letter of credit is a letter issued by a bank of the importer and a validity date by which the goods must be dispatched by the exporter upto a specified amount in respect of the goods.

2. Foreign Bill of Exchange: Foreign bill of exchange is one of the methods of obtaining payment for the exports.

3. Bank certificate of Payment: Bank certificate of payment is a certificate which states that the necessary documents including the bill of exchange relating to the particular export consignment have been negotiated and the payment has been received in accordance with the exchange control regulations.

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