Question

Tanmay is a Class X student. He has learnt Mail Merge option of a Word Processor in his computer period. But he is confused with few terms used to merge documents.

Explain the following briefly, which will help Tanmay better understand the Mail Merge options.

1. Merge Field

2. Data Source

3. Main Document

4. Mention two types of data on which mail merge can be applied.

Answer 1

1. Merge Field: A merge field is where you want to insert the information from a data source into a main document. Merge fields appear with chevrons (« »).

2. Data Source: Data source is a file that contains the names and addresses or any other information that vary with each version of a mail-merge document.

3. Main Document: Main document is the document which contains text and graphics. It may be a formal or an official letter.

4. Two types of data on which mail merge can be applied are Labels and Letters.